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Board Meeting Minutes

December 3, 2019

7pm – 8:15pm

 

Present:                                                                                   Absent:                                                           

Shaun Dralle, President                                                          Andy Breeden, Baseball Commissioner

Amy Schramski, Vice President

Jeff Calvin, Treasurer                                                

Jim Kubinski, Secretary                                              

Dave Smith, Softball Commissioner              

Brandon Anderson, Operations

Tim Fitch, Marketing/Fundraising Coordinator

 

1.         Jeff Calvin, Treasurer, update

            -           Sound cash position

            -           Field Mix delivered

 

2.         Shaun Dralle, President, Indoor Facility update

            -           Machine pitch balls ordered

            -           Good number of machine pitch balls donated

            -           Uniform supplies staged in downstairs office

            -           Initial safety concerns (fencing, etc.) addressed, completed or in process, by Brandon

 

3.         Board Discussion of Indoor Facility

            -           Board agrees no children allowed in upstairs area (loft)

            -           Signage needs to be created and posted

            -           Jim Kubinski asked that a liability release / waiver form be signed by all players & coaches using     

                        Indoor Facility. Amy Schramski offered to pursue completion of this policy.

-           Board agrees rules for Indoor Facility be posted (Amy offers to complete & asks Board members to e-mail her with any rules suggestions

-           Tim Fitch volunteers to assist Coach Dan Foster installing cage netting

-           Tim pricing ceiling net options

 

4.         Baseball Announces Winter Workout Schedule

            -           Andy Breden sent out invitation / info to Harris families

            -           Shawn asks coaches to participate, potentially in a rotating, minimum 3 sessions

           

Continued…

(2)

 

 

5.         Board Establishes / Re-Institutes Softball Winter Workout Program  

            -           Dave Smith to oversee

            -           Shawn asks that coaches to participate, potentially in a rotating, minimum 3 sessions

            -           Begins in mid-January (into March…10-12 weeks discussed)

            -           Tuesday evenings at Indoor Facility

            -           $50 fee covers the 10-12 weeks (priced as new / developing program)

 

6.         2020 Baseball/Softball Registrations are now LIVE!

            -           Amy confirms

 

7.         Shawn revisits sub-Commissioner concept

            -           Board comfortable with current composition

 

8.         Harris Heat Softball Tournament

            -           July 30th through August 2nd

            -           10U and Up entry of $300

            -           8U entry of $150

 

9.         Harris Storm Baseball Tournament

            -           Tentative date May 1st through May 3rd (needs Andy’s confirmation)

            -           Jim suggests eliminating “Invitational” from naming and promoting open event

 

10.       2020 OPENING DAY

            -           Discussion of either May 2nd or May 9th (to be finalized at January meeting)

            -           Amy needs minimum 4 weeks lead time from team formation for uniform process

            -           Jim suggests May 2nd Opening with Tryouts week of March 23rd – 27th

 

 

No Votes Required

           

 

                                                                                                                  

 

 

 

 

 

Board Meeting Minutes

November 5, 2019

7pm – 9pm

 

Present:                                                                      

Shaun Dralle, President                                             

Amy Schramski, Vice President

Jeff Calvin, Treasurer                                                

Jim Kubinski, Secretary

Andy Breeden, Baseball Commissioner                                            

Dave Smith, Softball Commissioner              

Brandon Anderson, Operations

Tim Fitch, Marketing/Fundraising Coordinator

 

Absent:            None

 

1.         Jeff Calvin, Treasurer, updated on sound cash position

 

2.         Shaun Dralle, President, Asked Baseball and Softball to consider employing sub-Commissioners

            -           Could assist with various responsibilities (Example: Practice & Game Scheduling, Tryouts, etc.)

            -           Would build experience/foundation for those interested in future Board service

            -           Concept also suggested by Jim Kubinski in June/July correspondence with Board

            -           If no sub-Commissioners, are Harris coaches next alternative?

            -           Conversation Tabled for Future Discussion

 

3.         Baseball / Softball Travel Discussion

            -           Baseball continuing to develop All Star program w/ increased Travel emphasis possible in 2021

 

4.         Harris Indoor Facility Discussion

            -           Shaun shared his preference for a year round facility (short term leasing plan / long term build)

            -           Leasing possibilities debated for both 6 and 12 month leases  

            -           Leasing commitment discussed for both Harris Rec. and Harris Travel teams

                        VOTE: 8-0      

in favor of: 6 mo. Initial Lease / Travel Teams $1250 per / Rec. maximum $4,000 commitment

            -           Discussion of sponsorship / naming rights to offset costs…supported and tabled

-               Jim Kubinski asked for future discussion of establishing permanent, Harris owned facility

 

Continued…

 

(2)

 

5.         Rates for 2020 discussed

                        VOTE:  8-0

                        in favor of:      No Change in Fees (2020 remains the same as 2019)

 

                        4U                                $65

                        Tee & 6U                     $90

                        All Others                    $120

                        Family Discount          $30

 

                        No “Early Bird” Discount

 

6.         Tournament Dates

 

            Backyard Bash                        April 24-26

            Backyard Bash II                      May 22-24

 

            Harris Heat                             TBA

 

            Harris Storm Invitational*      TBA

 

            *Potential name change to “Open” tournament